What are “Offerings"?
Posted on Saturday November 12 2016
Wellness Workshops, Lunch'n'Learns, Screenings (aka "offerings")“Offerings” are your corporate wellness offerings like workshops, lunch'n'learns, screenings, classes and etc. Inside your dashboard, the "Offerings" section is where you can create and list any screenings or workshops (lunch'n learns, presentations, and etc.) for host companies to find and book for their employees. If a corporation books one of your offerings, your organization will be able to come on site and educate their employees. If you have offerings for corporations, it’s wise to go ahead and set these up as we'll be pr...
How do I handle the employee raffle?
Posted on Saturday November 12 2016
How to handle the Employee Health Fair Raffle Here's the best way to handle the employee raffle:We recommend collecting the raffle prizes from all vendors and putting them on the head / registration table to entice the employees to come through the health fair.Employees can get into the raffle as they enter the health fair by putting their name on a raffle ticket and dropping it into the raffle bucket/bowl -- OR -- by picking up an attendance ticket, carrying it around to get vendor's initials, and dropping the attendance ticket back off at the front desk.If you do not want to have a head /...
What materials do I need on the day of the health fair?
Posted on Friday November 11 2016
Health Fair MaterialsLet's start by stating the obvious: be sure you have the correct amount of tables and chairs based on the number of vendors you have selected.Once tables and chairs are locked down, it’s recommended to have the following on hand the day of your health fair:vendor table cards tapescissorsraffle ticketsclipboardspenswifi password (if available)a couple of mini trash cans on handVendor detail sheetCouple extra chairs and tables (just in case)Having on all this on deck is going to make the setup process smooth and easy.The HFC Team has been to hundreds of health fairs and f...
What vendor special request arise on the day of the health fair?
Posted on Friday November 11 2016
Health Fair Vendor Needs and Special RequestOut of 10, 12, 15 vendors that you may have registered fro your health fair - expect a few of them to have request on the day of your health fair. If you have more vendors than that, you say 30 vendors, you can double the amount of request especially if you have food, smoothie, screening, and like vendors. Here are a few of the typical request Health Fair Connections Host (HR teams and benefit pros) receive on the day of their health fair from vendors:Small trash can (although, a few vendors might need a large trashcan)Extra table or chairMore roo...
What does HFC not provide (like, do you staff my event)?
Posted on Friday November 11 2016
Health Fair Connections (HFC) is a tech platform and is no longer and event planning company as of December 31st of 2015. No need to fret. We have made health fair planning, vendor securement, health fair promotions, and so many things better and more transparent for you.So trust us, it's for the best!You still get all the benefits and pay nothing. And this time, over 80% of the vendors in your health fair also don't pay a dime :) Cool, huh?However, we want to be transparent, so see below what HFC does not offer: Health Fair VenueHR managers and benefits professionals who are hosting a heal...
How Do I Select Vendors / Exhibitors For My Health Fair??
Posted on Friday November 11 2016
Once you list your health fair on HFC's platform, vendors & exhibitors are notified within a 25-mile radius of your health fair and are informed of the opportunity to join your interested vendor list, hoping you'll select them to attend your health fair.Vendors will then go through the vetting process (check out this post: How Does HFC Vet Vendors & Exhibitors?) to join your interested list. The only thing left is for you to review them and "online shop" for your health fair vendors! See where you can do this from your dashboard below: So, here are the three actions you can take for...
What's expected of me?
Posted on Friday November 11 2016
No need to feel overwhelmed, as there only a few key things required on your end - meaning, the 5-10% of the planning process HFC can't automate for you. Aside from creating a profile on HFC and listing your health fair, here's what's needed from you:Secure the health fair venue, tables, and chairsApprove or deny vendors by the date you chose when listing your health fair - try not leave them wondering if they are in or notPromote your health fair - you can download your automated event flyer from HFC to helpSend your parking/info email via the "Messages" section in your dashboard - you can...
How long should I wait to list my health fair?
Posted on Friday November 11 2016
It all depends…One rule of thumb: the more time, the better. If you’re in a metro area where Health Fair Connections (HFC) has an active vendor base, 30 days. You could honestly list your health fair sooner, but think about it, you have to be considerate of the vendors time constraints and realize most of them might have appointments booked. If you’re in a rural area and unsure HFC has a vendor base (or say HFC doesn’t have a vendor base - it’s best to list your health fair at least 75 days out, this way, HFC can build a vendor base and have time to reach out to vendors in the closest metro...
How do I get my event flyer?
Posted on Friday November 11 2016
Free Health Fair Event FlyerOne day later or 24 hrs after creating a health fair, an event flyer will be emailed to you. If you would like to download your event flyer the moment the health fair is approved, you can go inside your dashboard and download it. You can also customize your event flyer inside your dashboard to make it read like you would like.
No shows
Posted on Friday November 11 2016
Health Fair Connections' (HFC's) platform does a lot behind the scenes that you don't see :-) If you want to read more, click here: https://app.healthfairconnections.com/help/host/hfc-support/hfc-behind-the-scenes HFC will email all registered vendors at least 3 times asking them to click a button to confirm their attendance in the health fair. If a vendor has yet to confirm their attendance, vendors will then be sent a text message asking them to confirm their attendance.HFC also warns vendors they’ll receive a $50 no show fee if they don’t cancel within 15 days (we've added 5 days from wh...