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Behind the Scenes

HFC behind the scenes


How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
How Do I Select Vendors / Exhibitors For My Health Fair??
No shows
How Does HFC Vet Health Fair Vendors & Exhibitors?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
Tips for accommodating vendors


Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?

Getting Started

How long should I wait to list my health fair?


How do I promote my event?
How do I get my event flyer?

To dos

What does HFC not provide (like, do you staff my event)?
What's expected of me?

Day of the Health Fair

Vendors aren't showing up
How do I handle the employee raffle?
What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?

Team Members

How Do I Invite My Employee Benefits Broker To My Employee Health & Wellness Fair?
How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?


I forgot my password
I can't log in

Cancelation or Postponement

How can I postpone or reschedule my health fair
I need to cancel my health fair

Multiple Locations

Can I use HFC for multiple office locations?

Share HFC

"Share HFC" Email Template

How Do I Select Vendors / Exhibitors For My Health Fair??

Posted on Friday November 11 2016

Once you list your health fair on HFC's platform, vendors & exhibitors are notified within a 25-mile radius of your health fair and are informed of the opportunity to join your interested vendor list, hoping you'll select them to attend your health fair.

Vendors will then go through the vetting process (check out this post: How Does HFC Vet Vendors & Exhibitors?) to join your interested list. The only thing left is for you to review them and "online shop" for your health fair vendors! See where you can do this from your dashboard below:


So, here are the three actions you can take for each vendor:

  1. APPROVE: clicking this button means you approve the vendor to attend your health fair.
  2. NOT THIS TIME: This is essentially the "deny" button. When you click this button, vendors get a nice message from the system that lets them know they weren't selected to try again next year.
  3. MESSAGE: This is your open line of communication to the vendors! If you need any extra details from them or are unsure about a vendor, you can message them here and manage the conversation from your Messages section.

Remember, you have full control and final say to the vendors you allow in your health fair. HFC will NEVER select or put vendors in your event.

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Kyle Pickett


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