Help Center

Behind the Scenes

HFC behind the scenes

Vendors

How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
How Do I Select Vendors / Exhibitors For My Health Fair??
No shows
How Does HFC Vet Health Fair Vendors & Exhibitors?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
Tips for accommodating vendors

Cost

Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?

Getting Started

How long should I wait to list my health fair?

Promotions

How do I promote my event?
How do I get my event flyer?

To dos

What does HFC not provide (like, do you staff my event)?
What's expected of me?

Day of the Health Fair

Vendors aren't showing up
How do I handle the employee raffle?
What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?

Team Members

How Do I Invite My Employee Benefits Broker To My Employee Health & Wellness Fair?
How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?

Account

I forgot my password
I can't log in

Cancelation or Postponement

How can I postpone or reschedule my health fair
I need to cancel my health fair

Multiple Locations

Can I use HFC for multiple office locations?

Share HFC

"Share HFC" Email Template

What does HFC not provide (like, do you staff my event)?


Posted on Friday November 11 2016



Health Fair Connections (HFC) is a tech platform and is no longer and event planning company as of December 31st of 2015. 

No need to fret. 

We have made health fair planning, vendor securement, health fair promotions, and so many things better and more transparent for you.

So trust us, it's for the best!

You still get all the benefits and pay nothing. 

And this time, over 80% of the vendors in your health fair also don't pay a dime :) 

Cool, huh?

However, we want to be transparent, so see below what HFC does not offer: 


Health Fair Venue



HR managers and benefits professionals who are hosting a health fair, this is on you.

From our experience, most employer groups (corporations) have ample space for their health/wellness fair.

Health fair venues can include large lunch rooms, large conference rooms, gymnasiums, theaters, large hallways, and etc.

If space is tight, be creative and spread vendors throughout your facility (if allowed).

And if this is the case, we’ve seen host have scavenger hunts for their employees to find all the vendors throughout the facility.

After creating your health fair on HFC, one of the first things you need to do is reserve the health fair venue.


Table and chairs


Most corporations have the appropriate amount of table and chairs. 

The averaged size health fair consist around 12 vendors, so 14 tables (one being the head table and one being extra). 

In regards to the chairs, it's a safe bet to multiply the table count by 2. In the case of 14 tables, you would need 28 chairs. 

Keep in mind that a few vendors might need extra chairs - say if a vendor brings 3 people.

If you have to rent table and chairs, take the necessary steps to do so as vendors will be counting on you to provide tables and chairs.

And keep in mind, an average table for a health/wellness fair is 6ft x 3ft.


Onsite logistics (Staffing the event)


HFC no longer sends staff out to your health fair.

But no worries, you don't need us :-) 

We give you a logistics package which consists of table tags, vendor details, and employee attendance ticket +  information to give to facilities and the front desk.

And our system enables you to mass message the vendors as to what’s expected of them - so, there’s no need for someone from HFC to come out to your health fair. 

Thanks for reading! 




Have more questions?

Contact Us