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An Employee How-to Guide for Using the HFC Virtual App
How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Avoid Picking Duplicate Vendors
How to get started on HFC
"Share HFC" Email Template
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Can I use HFC for multiple office locations?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
Vendors aren't showing up
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I need to cancel my health fair
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How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?
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What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?
What does HFC not provide (like, do you staff my event)?
How Do I Select Vendors / Exhibitors For My Health Fair??
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No shows
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How Does HFC Vet Health Fair Vendors & Exhibitors?
Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
HFC behind the scenes
Tips for accommodating vendors

An Employee How-to Guide for Using the HFC Virtual App

Posted on Tuesday October 6 2020

Accessing the Virtual Event

Click the link emailed to you from your HR / benefits rep to access the virtual app. Once inside, take 5 seconds to enter your name and email address. You’ll then be able to view the exhibitors in your virtual event.

See below a screenshot of the profile form:

Employee-Exhibitor Interaction During The Virtual Event

Inside V1 of the HFC’s Virtual App, the sole feature is connecting you face-to-face via a video-conferencing system by allowing you and fellow employees to join an exhibitor waiting list.

The waiting list ensures your conversations are not interrupted by other employees wanting to interact with the same exhibitor. More features (raffle prizes, live demos, perks, to name a few) will be added in the coming months when new updates are completed.

See below a screenshot of how you can join an exhibitor’s waiting list:

Once you add an exhibitor to your waiting list, you’ll see the following sections: Exhibitor Status, My Status, and Action. Under My Status is where you’ll have 3 options to select from in order to manage your conversations:

  1. Busy

  2. Joining

  3. Completed

When you select “Joining” to connect with an exhibitor, your status for all other exhibitors will change to “Busy.” Meaning, they can’t join a conversation with you until your current conversation is over. Once your conversation is over, close your chat window and switch your status to “Completed.” This will open up your status and allow you to join other chats with exhibitors on your waiting list.

See below a screenshot of an employee waiting list:

You can see above that both the exhibitor and the employee are ready to join the call. The exhibitor and the employee must select “Joining” in order for the “Join Meeting” button to become available.

In the image above, you can see the employee has finished the call with “test exhibitor” and is ready to join the call with “test exhibitor #2.” The exhibitor is notified the employee is waiting to connect. Once the exhibitor changes their status to “Joining” as well, the row will turn green and the “Join Meeting” will become available.

Clicking the “Join Meeting” button will connect you and start your chat with the exhibitor.

Enjoy your virtual event!

Kyle pick mugshot

Kyle Pickett


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