Help Center

Behind the Scenes

HFC behind the scenes


How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
How Do I Select Vendors / Exhibitors For My Health Fair??
No shows
How Does HFC Vet Health Fair Vendors & Exhibitors?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
Tips for accommodating vendors


Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?

Getting Started

How long should I wait to list my health fair?


How do I promote my event?
How do I get my event flyer?

To dos

What does HFC not provide (like, do you staff my event)?
What's expected of me?

Day of the Health Fair

Vendors aren't showing up
How do I handle the employee raffle?
What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?

Team Members

How Do I Invite My Employee Benefits Broker To My Employee Health & Wellness Fair?
How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?


I forgot my password
I can't log in

Cancelation or Postponement

How can I postpone or reschedule my health fair
I need to cancel my health fair

Multiple Locations

Can I use HFC for multiple office locations?

Share HFC

"Share HFC" Email Template

What materials do I need on the day of the health fair?

Posted on Friday November 11 2016

Health Fair Materials

Let's start by stating the obvious: be sure you have the correct amount of tables and chairs based on the number of vendors you have selected.

Once tables and chairs are locked down, it’s recommended to have the following on hand the day of your health fair:

  • vendor table cards 
  • tape
  • scissors
  • raffle tickets
  • clipboards
  • pens
  • wifi password (if available)
  • a couple of mini trash cans on hand
  • Vendor detail sheet
  • Couple extra chairs and tables (just in case)

Having on all this on deck is going to make the setup process smooth and easy.

The HFC Team has been to hundreds of health fairs and from experience, the above materials are frequently needed/asked for.

It’s also a PLUS (+) if you have a snack and bottle of water for each of the vendors attending the health fair...just a thought :)

Hope this post helps!

Have more questions?

Contact Us