Help Center

Behind the Scenes

HFC behind the scenes


How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
How Do I Select Vendors / Exhibitors For My Health Fair??
No shows
How Does HFC Vet Health Fair Vendors & Exhibitors?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
Tips for accommodating vendors


Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?

Getting Started

How long should I wait to list my health fair?


How do I promote my event?
How do I get my event flyer?

To dos

What does HFC not provide (like, do you staff my event)?
What's expected of me?

Day of the Health Fair

Vendors aren't showing up
How do I handle the employee raffle?
What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?

Team Members

How Do I Invite My Employee Benefits Broker To My Employee Health & Wellness Fair?
How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?


I forgot my password
I can't log in

Cancelation or Postponement

How can I postpone or reschedule my health fair
I need to cancel my health fair

Multiple Locations

Can I use HFC for multiple office locations?

Share HFC

"Share HFC" Email Template

What's expected of me?

Posted on Friday November 11 2016

No need to feel overwhelmed, as there only a few key things required on your end - meaning, the 5-10% of the planning process HFC can't automate for you. 

Aside from creating a profile on HFC and listing your health fair, here's what's needed from you:

  • Secure the health fair venue, tables, and chairs
  • Approve or deny vendors by the date you chose when listing your health fair - try not leave them wondering if they are in or not
  • Promote your health fair - you can download your automated event flyer from HFC to help
  • Send your parking/info email via the "Messages" section in your dashboard - you can send a mass message to all your vendors at once! 

If you want to go overboard and take everything into consideration (say, you’re feeling uneasy, and you think you’re missing something), here’s a link to a robust to-do list:

Have more questions?

Contact Us