Health Fair Connections Blog

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Making the most of Events. Not all corporate health fairs are the same
Available doTERRA Markets
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Email Template
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$1000 should be added to HFC's Charter Membership's Price
Could $526k in revenue be generated from a $349 HFC Charter Membership?
How to Get the Most Out of Your HFC Charter Membership
Checkout HFC’s Chiropractors Who Are Charter Members and Learn From Them
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Referral Email Template
Kyle's Story as a Health Fair Exhibitor
Second Chance Email
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When are they going to start approving vendors for the health fair?
Who is in the health fair?
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Cancelation Number - What is this?
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How do I sign up?
Survey - should I do it?
Raffle prize - what should I do with it?
What host like to see from the vendors attending their health fair
Soliciting
Vendor set up time
How many employees will I see?
Wifi and Electricity - Can I get it at the health fair?
Will food be provided at the health fair?
Will I receive a reminder or parking instructions prior to arriving?
What are “Offerings"?
How do I get a good booth photo?
I received a rating or review I feel is unjust or incorrect.
How do I make my vendor profile stand out?
Can we provide flu shots?
I have a question about the companies insurance
Is the health fair still happening?
Do I need to do anything after joining the list?
Am I in the health fair?
What's my status in the health fair?
What's the difference between the free and paid ad options?
How do I join vendor lists for different health fairs?
Can someone please call me?
How is HFC Different for Exhibitors and Vendors?
What's the cost?
I can't login / I forgot my password
How do I create a vendor profile on HFC?

Hosts

An Employee How-to Guide for Using the HFC Virtual App
How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Avoid Picking Duplicate Vendors
How to get started on HFC
"Share HFC" Email Template
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Can I use HFC for multiple office locations?
Do the vendors I select in HFC charge me or my organization?
A vendor said he was charged, and charged unjustly.
Vendors aren't showing up
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
How can I postpone or reschedule my health fair
I need to cancel my health fair
How do I promote my event?
I forgot my password
I can't log in
How Do I Invite My Employee Benefits Broker To My Employee Health & Wellness Fair?
How Do I Invite My Team Members To My Employee Health Fair Dashboard On HFC?
How do I handle the employee raffle?
What materials do I need on the day of the health fair?
What vendor special request arise on the day of the health fair?
What does HFC not provide (like, do you staff my event)?
How Do I Select Vendors / Exhibitors For My Health Fair??
What's expected of me?
How long should I wait to list my health fair?
How do I get my event flyer?
No shows
How do I list my health fair?
How Does HFC Vet Health Fair Vendors & Exhibitors?
Does HFC charge vendors?
Will HFC charge my vendors?
How does HFC make money?
What's the cost to use Health Fair Connections?
Why Should My Health Fair Exhibitors Register via HFC?
How Can I Get More Health Fair Vendors and Exhibitors via HFC?
HFC behind the scenes
Tips for accommodating vendors

An Employee How-to Guide for Using the HFC Virtual App


Posted on Tuesday October 6 2020



Accessing the Virtual Event


Click the link emailed to you from your HR / benefits rep to access the virtual app. Once inside, take 5 seconds to enter your name and email address. You’ll then be able to view the exhibitors in your virtual event.

See below a screenshot of the profile form:






Employee-Exhibitor Interaction During The Virtual Event


Inside V1 of the HFC’s Virtual App, the sole feature is connecting you face-to-face via a video-conferencing system by allowing you and fellow employees to join an exhibitor waiting list.

The waiting list ensures your conversations are not interrupted by other employees wanting to interact with the same exhibitor. More features (raffle prizes, live demos, perks, to name a few) will be added in the coming months when new updates are completed.

See below a screenshot of how you can join an exhibitor’s waiting list:





Once you add an exhibitor to your waiting list, you’ll see the following sections: Exhibitor Status, My Status, and Action. Under My Status is where you’ll have 3 options to select from in order to manage your conversations:


  1. Busy

  2. Joining

  3. Completed


When you select “Joining” to connect with an exhibitor, your status for all other exhibitors will change to “Busy.” Meaning, they can’t join a conversation with you until your current conversation is over. Once your conversation is over, close your chat window and switch your status to “Completed.” This will open up your status and allow you to join other chats with exhibitors on your waiting list.

See below a screenshot of an employee waiting list:




You can see above that both the exhibitor and the employee are ready to join the call. The exhibitor and the employee must select “Joining” in order for the “Join Meeting” button to become available.



In the image above, you can see the employee has finished the call with “test exhibitor” and is ready to join the call with “test exhibitor #2.” The exhibitor is notified the employee is waiting to connect. Once the exhibitor changes their status to “Joining” as well, the row will turn green and the “Join Meeting” will become available.


Clicking the “Join Meeting” button will connect you and start your chat with the exhibitor.


Enjoy your virtual event!




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Kyle Pickett

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