Health Fair Connections Blog


109 Health Fair Exhibitor Categories
The Top Health Fair Vendor Ideas


Better Turnout for Biometric Screenings (Biometrics + Health Fair = Better Turnout For Both)

Flu Shots

Better Participation for Flu Shots (Flu Shots and Health Fairs)

Health Fair Ideas and Activities

Corporate Wellness Trend for 2017: Focus on Total Well-being
How To Avoid An Empty Health Fair
Five Key Benefits (you may never have thought of) from Planning an Employee Health Fair
Ideas and Activities Overview
Wellness Workshops Alongside the Health Fair
Open Enrollment Time??? Knock it Out at Your Health Fair
Feed Your Peeps: Food Ideas For Your Employee Health Fair
Scavenger Hunt
Health Fair Attractions - How to get your employees out to your health fair
Down. Set. Health Fair! Tips and Insight on Health Fair Themes


Promoting Your Health Fair. Made Easy with HFC

Employee Health Fair Raffle

People Love Prizes And Your Health Fair Should Have Them

Health Fair Tech

The One-of-a-kind Health Fair Planning Platform
Corporate Wellness Trend for 2018: Embrace Technology
19 Competitive Advantages for those who use HFC’s Platform to Plan & Organize Health Fairs
You Need To See This: The First Ever, Health Fair Platform
Spotlight: Jill Ferris' (of HUB International) Experience Using HFC

Health Fair Planning

The HFC Virtual App (V1) for Planners
Referral Email Template
5 Tips to Boost Employee Turnout at Your Health Fair
Why You Should Plan a Health Fair. From an Exhibitor's Perspective...
Planning Multiple Health Fairs? It's Easier Than Ever Before
Four Seasons - Four Health Fairs
Picking The Right Time Frame For Your Health Fair
Two Health Fairs a Year Better Than One?
You Have No Space To Host A Health Fair? ...Think Again
Warning Signs Your Health Fair Is Too Long


Health Fair Connections (HFC) - Get to Know Us...
Corporate Wellness Trend for 2017: Put More Emphasis on Sleep
21 Health Fair Planning Guides to Get You Started
12 Wellness Blogs / Articles You Might Be Interested In
15 Health Fair Planning Articles To Get You Started
Health Fair Companies. A List of Serviced-Based Planning Companies

Picking The Right Time Frame For Your Health Fair

Posted on Monday January 30 2017

HR and benefits professionals - this post is to help you when determining the time duration of your employee health fair.

You don't want a health fair that is too short - where you have employees showing up as vendors are leaving. And you don't want a health fair that's too long - where vendors are standing around twiddling their thumbs or packing up and leaving early. Neither one of these outcomes is ideal.

Most of the health fairs I have attended are too long, and by the end of the event, they end up looking like this:

The main thing to keep in mind when deciding a health fair duration is the number of employees you have working on site at your office/work location. From experience, the average turnout we typically have seen at employee health fairs is 25-35% of the total onsite, employee population. And if your health fair is offsite, after work hours, or on the weekend, expect this percentage to drop substantially - so naturally, I recommend staying away from these types of situations.

Here are the time durations I recommend for an employee health fair:

Employee #                Duration

99 and below              1 - 1.5 hrs

100 - 250                             2 hrs

251 - 750                             3 hrs

751 - 2000                           4 hrs

2000+                          4.5 - 5 hrs

Now keep in mind, these recommendations are based off a typical health fair. You might need to make your health fair longer if it's mandatory for your employees to attend (I have seen this), if there are cash/premium incentives for their attendance, or if you're providing lunch.

None the less, these recommendations are a good jumping point when planning your health fair and deciding on your event duration.

Check out this blog post related to picking a health fair time: Warning Signs Your Health Fair Too Long


More About Health Fair Connections (HFC):

Simply put, we offer the only nationwide health fair planning tool that helps HR and benefits professionals automate 95% of the health fair planning process. The coolest part: it's like online shopping for health fair vendors. This tool is completely free to use, and you can get started at any time by clicking here.

  • Tim Sackett's (President of HRU Tech) post about HFC: Click Here
  • HFC made William Tincup's Recruiting Daily List of 100 HR Technologies worth watching: Click Here

  • HFC's Competitive Matrix:

Link to large PDF of Competitive Matrix.


Kyle pick mugshot

Kyle Pickett


Have more questions?

Contact Us