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Referral Email Template
5 Tips to Boost Employee Turnout at Your Health Fair
Why You Should Plan a Health Fair. From an Exhibitor's Perspective...
Planning Multiple Health Fairs? It's Easier Than Ever Before
Four Seasons - Four Health Fairs
Picking The Right Time Frame For Your Health Fair
Two Health Fairs a Year Better Than One?
You Have No Space To Host A Health Fair? ...Think Again
Warning Signs Your Health Fair Is Too Long

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Health Fair Connections (HFC) - Get to Know Us...
Corporate Wellness Trend for 2017: Put More Emphasis on Sleep
21 Health Fair Planning Guides to Get You Started
12 Wellness Blogs / Articles You Might Be Interested In
15 Health Fair Planning Articles To Get You Started
Health Fair Companies. A List of Serviced-Based Planning Companies

Picking The Right Time Frame For Your Health Fair


Posted on Monday January 30 2017

HR and benefits professionals - this post is to help you when determining the time duration of your employee health fair.

You don't want a health fair that is too short - where you have employees showing up as vendors are leaving. And you don't want a health fair that's too long - where vendors are standing around twiddling their thumbs or packing up and leaving early. Neither one of these outcomes is ideal.

Most of the health fairs I have attended are too long, and by the end of the event, they end up looking like this:




The main thing to keep in mind when deciding a health fair duration is the number of employees you have working on site at your office/work location. From experience, the average turnout we typically have seen at employee health fairs is 25-35% of the total onsite, employee population. And if your health fair is offsite, after work hours, or on the weekend, expect this percentage to drop substantially - so naturally, I recommend staying away from these types of situations.

Here are the time durations I recommend for an employee health fair:


Employee #                Duration

99 and below              1 - 1.5 hrs

100 - 250                             2 hrs

251 - 750                             3 hrs

751 - 2000                           4 hrs

2000+                          4.5 - 5 hrs


Now keep in mind, these recommendations are based off a typical health fair. You might need to make your health fair longer if it's mandatory for your employees to attend (I have seen this), if there are cash/premium incentives for their attendance, or if you're providing lunch.

None the less, these recommendations are a good jumping point when planning your health fair and deciding on your event duration.

Check out this blog post related to picking a health fair time: Warning Signs Your Health Fair Too Long


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More About Health Fair Connections (HFC):

Simply put, we offer the only nationwide health fair planning tool that helps HR and benefits professionals automate 95% of the health fair planning process. The coolest part: it's like online shopping for health fair vendors. This tool is completely free to use, and you can get started at any time by clicking here.

  • Tim Sackett's (President of HRU Tech) post about HFC: Click Here
  • HFC made William Tincup's Recruiting Daily List of 100 HR Technologies worth watching: Click Here

  • HFC's Competitive Matrix:



Link to large PDF of Competitive Matrix.

 






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