Picking The Right Time Frame For Your Health Fair
Posted on Monday January 30 2017
HR and benefits professionals - this post is to help you when determining the time duration of your employee health fair.
You don't want a health fair that is too short - where you have employees showing up as vendors are leaving. And you don't want a health fair that's too long - where vendors are standing around twiddling their thumbs or packing up and leaving early. Neither one of these outcomes is ideal.
Most of the health fairs I have attended are too long, and by the end of the event, they end up looking like this:
The main thing to keep in mind when deciding a health fair duration is the number of employees you have working on site at your office/work location. From experience, the average turnout we typically have seen at employee health fairs is 25-35% of the total onsite, employee population. And if your health fair is offsite, after work hours, or on the weekend, expect this percentage to drop substantially - so naturally, I recommend staying away from these types of situations.
Here are the time durations I recommend for an employee health fair:
Employee # Duration
99 and below 1 - 1.5 hrs
100 - 250 2 hrs
251 - 750 3 hrs
751 - 2000 4 hrs
2000+ 4.5 - 5 hrs
Now keep in mind, these recommendations are based off a typical health fair. You might need to make your health fair longer if it's mandatory for your employees to attend (I have seen this), if there are cash/premium incentives for their attendance, or if you're providing lunch.
None the less, these recommendations are a good jumping point when planning your health fair and deciding on your event duration.
Check out this blog post related to picking a health fair time: Warning Signs Your Health Fair Too Long
More About Health Fair Connections (HFC):
Simply put, we offer the only nationwide health fair planning tool that helps HR and benefits professionals automate 95% of the health fair planning process. The coolest part: it's like online shopping for health fair vendors. This tool is completely free to use, and you can get started at any time by clicking here.
- Tim Sackett's (President of HRU Tech) post about HFC: Click Here
- HFC made William Tincup's Recruiting Daily List of 100 HR Technologies worth watching: Click Here
- HFC's Competitive Matrix:
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