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15 Health Fair Planning Articles To Get You Started
Health Fair Companies. A List of Serviced-Based Planning Companies

Feed Your Peeps: Food Ideas For Your Employee Health Fair


Posted on Saturday November 12 2016



It's no secret; providing food at your health fair is one of the best ways to ensure your employees attend. Not to mention, your employees will highly appreciate it and are going to love you for it!

You can use food as a way to bring out those stubborn employees to the health fair. By coming for free food, it's a high chance they are going to visit with vendors and even get flu shots or screenings.

All companies are different, and some have a harder time getting employee participation in health-related events - food is a way to change that.

So without further ado, let's look at some food ideas you can run with when it comes time to plan your health fair:


Fresh Produce / Farmer's Market


Bring out the local farmer's market or local produce provider is a guaranteed, healthy food option that can be easy to contact/invite to your health fair.

You wouldn't want to promote this vendor as providing a full meal/lunch, but typically they will bring samples for your employees to try.




Not to mention, your employees will be able to buy produce right on the spot or sign up for home deliveries.  

I touched on fresh produce vendors as one of the top health fair vendor ideas for 2017 in a recent post. Want to see the other top ideas? Check them out here: The Top Health Fair Vendor Ideas For 2017


Catered Lunch


I recommend going the catering route if you want the utmost certainty your employees are going to show up, as well as you're guaranteed to make a big impression.

Your employees are not only going to be impressed, but they are going to appreciate you providing an actual meal - not just snacks.

You can go with box lunches, or the buffet style works well for larger employer groups.




Believe it or not, the above picture is of food that was provided for free. That's right. FREE. I personally was able to coordinate free food from this vendor for this health fair.

So how did I pull it off? Two reasons.

1. The hosting company was a group that catered quite frequently throughout the year.

2. Food vendor gets to make the relationship with the company and receives future catering orders (pays off in the long run)

If you're not a company that caters on the regular, you'll probably have to come out of pocket and pay. Either way, catering food for your health fair is the premium option.


Healthy Snacks


In all honesty, all health fairs should have some healthy snacks. It's only right :)




Now, as you can probably see in the picture above, this is quite a large venue (gymnasium) with a large employee base. It's quite costly and more difficult for large companies to cater their health fair, so providing healthy snacks is an excellent idea. Get three or four fruit/vegetable trays, and you're good to go!  

These healthy snacks at this health fair were a huge hit, got the job done (meaning, helped bring employees out to the event), and were much cheaper than choosing the catering option.


Food Trucks


Having food trucks at your health fair is always a great time for your employees and is highly recommended if you have an outdoor health fair.

Even with an indoor event, if the venue has close and easy access to outside, food trucks are an excellent idea.




Here are three huge benefits to keep in mind when deciding whether to go with this food option:


1. You don't have any leftover food - no over-ordering and wasting money.

2. It's zero $$ out of your budget. The employees that want to eat can pay and eat.

3. Zero cleanup - they drive up, they feed, they drive away


And believe it or not, there are healthy food trucks out there.

Food truck vendors are always looking for opportunities such as an employee health fair, so you should have no problem finding one that works best for you and your employees.


Vendor Samples - The Free Route


However, let's say you have no budget - zip, zilch, goose egg, zero. Don't let this stop you.

You can typically find vendors that will bring healthy snacks to your health fair at no cost to you or your company.




There are numerous and various types of healthy food vendors who want to share their product and spread the word about what they can offer.

Vendors want to spark the interest of your employees and get them talking. The only way to do that is offer free samples.

If you lock down two or three healthy food vendors (who offer samples), it typically turns out to be plenty of food, it didn't cost you a dime, and your employees are going to be happy with the vendors you picked.


Here are a few healthy food vendors (that provide FREE samples) you can check out on HFC's platform:


Cooking Demo


Last and certainly not least, providing a cooking demo for your employees is going to (1) be a monster hit with your employees and (2) you're going to look like a rockstar.




The vendor pictured above had a seven-course meal prepared and explained on each course how to make certain dishes more healthy and less fattening just by the way you cook (i.e., Pineapple upside down cake cooked with half the sugar and with one less egg was the dessert).

A cooking demo is typically more difficult to find, not to mention, can be a little more costly. However, you have to keep in mind that this more like dinner and a show - it's not just food.

A great cooking demo can have your employees talking about how awesome their health fair was for weeks to come!


Food Placement - This is important


So, as I mentioned, providing food is an almost sure way to increase your employee turnout.

But it can be all for nothing if you make the wrong decision in where you place the food. Do not put the food outside of the health fair venue and do not put the food in the front of the health fair venue.

I have personally been at health fairs and have seen these mistakes made. Employees walk in, grab food in the front, socialize for a sec, and leave. Or, they don't even come inside the health fair venue - they just grab a plate of food (which is out in the hallway) and sneak back to their desk. Don't let this happen!

At the Randolph County Health Fair in North Carolina, the employees had to get a "lunch ticket" punched by a certain number of vendors before they could get lunch. You know your employees better than I do, but I recommend this option if you struggle with participation.

Now the last thing I'll leave you with is a reminder that you can't forget to create awareness and promote the food options you're having at your health fair. The fact alone that you're providing food is going to entice your employees to come to the health fair. Food can be a powerful weapon for you :)

If your employees know nothing about the health fair (much less that there is food provided) which leads to low participation - then that is on you. Don't let this happen.


So there you have it, some excellent food ideas/options for your employee health fair. And remember, once you have food, be strategic about the placement.

Thanks for reading!


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More About Health Fair Connections (HFC):

Simply put, we offer the only nationwide health fair planning tool that helps HR and benefits professionals automate 95% of the health fair planning process. The coolest part: it's like online shopping for health fair vendors. This tool is completely free to use, and you can get started at any time by clicking here.

  • Tim Sackett's (President of HRU Tech) post about HFCClick Here
  • HFC made William Tincup's Recruiting Daily List of 100 HR Technologies worth watching: Click Here

  • HFC's Competitive Matrix:



Link to large PDF of Competitive Matrix.





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