Health Fair Connections Blog

Planning Multiple Health Fairs? It's Easier Than Ever Before

Posted on Wednesday February 22 2017

It might seem overwhelming or too time-consuming to plan multiple health fairs at multiple locations across the country. And if you tried to do it the old-fashion way, it very well can be.

Good news: going the old-fashion route or paying a third-party is no longer needed to plan multiple health fairs.

If you planned on asking your benefits broker to plan your events, you'll want them to use what I'm about to show you.

Now, you can use Health Fair Connections'(HFC) platform, which has made it super easy to plan health fairs, nationwide. HR and benefits pros can now feel confident when it comes time to service their multiple locations.

Enough with the intro, let me show you the light...

HFC Makes It A Breeze To Manage Them All

Highwoods Properties (their events dash pictured above) is a group that uses our system for nine of their locations across the US.

Corporate HR is able to set up all nine health fair dashboards and then invite their HR contacts at each particular location. HFC's platform makes it so stress-free and simple on the Highwoods' corporate team to be kept in the loop for all events, yet be able to hand off the vendor-selection process and planning to each location's HR contact. Corporate HR is able to track all of the health fairs while their onsite contacts only have access to their own location.

We had large companies with many locations in mind when we created HFC's Health Fair Planning Tool.

And benefits brokers - think of multiple locations as multiple clients/groups that need assistance with their health fairs. Think of how much they are going to love you when you send them the email invite to their health fair dashboard. You're kept in the loop, while your client is planning their health fair.

Now the overview is nice, but now let me show you an actual health fair dashboard and how you can share it with your team members and collaborators.

Health Fair Dashboard: One For Each Health Fair

If you have not seen this already, it's your health fair dashboard on HFC. You and your team will get a dashboard for each health fair you list. Believe it or not, HFC's health fair dashboard will save you 40-60hrs of planning headaches per health fair.

That's right. Hours and hours of health fair planning automated via HFC's platform.

Each dashboard for each location has all the tools needed (vendor selection, event flyers, email reminders, etc.) to plan your health fairs.

Since this post is about managing multiple health fairs at multiple locations, we're going to focus on the "Invites" section of the dashboard, but you can check out all the features and see how HFC's platform works by reading this post here: You Need To See This: The First Ever, Health Fair Planning Tool.

"Invites" Section: List A Health Fair And Hand It Off (while kept in the loop)

As you can see in the screenshot above, the "Invites" section in your dashboard is where you can share your dashboard with your team members, benefits broker, and your on-site HR contacts at each of your locations, nationwide.

You copy/paste their email address and click "send out invites." They receive an email with a link - create a profile (takes 10 secs) and voila - they have access to the health fair dashboard for the particular event.

Meaning, you can set up their dashboard and hand it off to your contact at that particular location while still being kept in the loop.

So how happy are you right now? lol

HFC is going to make the planning process so easy on you when it comes time to coordinate multiple health fairs.

I appreciate you reading this post, and please don't hesitate to leave any comments or questions!

If you know anyone about to start on this process, they'll love you for sharing this post with them.

Kyle Pickett

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