How Do I Deny Health Fair Exhibitors From Participating In My Health Fair?
Posted on Monday April 2 2018
HFC has over 7000 exhibitors, nationwide on its platform that vary in the services they provide. And, we realize that not all health fair organizers want the same types of exhibitors. That's why with HFC's platform, you get to pick the exhibitors you want and kindly deny the rest.Below are the two ways you can let exhibitors know they will not be able to attend your health fair this year:1. Not-This-Time Button:Click this and HFC will send an email from our system that informs the vendor they were not selected and maybe next year! 2. Close-Registration Button: Click this button and HFC will...
How Do I Vet Exhibitors Via HFC's Messaging Functionality
Posted on Monday April 2 2018
HFC has all vendors create a profile, provide booth pictures and rep info, and essentially be as transparent as possible so you can make a confident decision when picking your health fair vendors & exhibitors. Not only that, all vendors and exhibitors must self-verify TWICE that they are in-network with your insurance. And to be clear, HFC does not and will not ever select health fair vendors & exhibitors for your health fair. With that being said, you might see a vendor that you want additional information from prior to making your decision OR you already approved them and they're ...
Is It A Problem That HFC Doesn’t Have Any Exhibitors Or Vendors In The Area I'm Located?
Posted on Thursday December 1 2016
The answer is "no." Health Fair Connections (HFC) will do the manual labor to ensure vendors are driven to your health fair listing.HFC will "scrape" the area around your location to find different types of vendors and spike their interest about your health fair via email campaigns, personal emails, etc..Keep in mind that all vendors have to create an account before gaining full access to your health fair information, as well as before they can join the interested list for your event. This means we vet the vendors before you check them out.Now, we do ask hosts take a few small steps to help...
What's the difference between the different types of exhibitor ads inside my list of interested vendors?
Posted on Thursday December 1 2016
As vendors join the interested list for your health fair, you'll be able to view them under the "interested" tab of your "vendors" section.As you might have noticed, certain vendors have better, more lavish listings. These exhibitors have chosen to go with a risk-free, only-pay-if-selected paid ad listings.These exhibitors/vendors want to stand out, provide you extra information, and typically have excellent health fair booths. They pay a small fee to make this happen and are only charged if you select them (making it risk-free). For the basic ads, they're free all the way around until 14 a...
Do the vendors I select in HFC charge me or my organization?
Posted on Monday November 21 2016
For the most part - NO.Your average vendor will not charge you or your company to attend your health fair, nor charge you for any of the materials or services they provide.Where you're going to find a cost is if you're trying to secure biometric screenings (cholesterol, glucose checks, etc.) or flu shots (although flu shots usually are billed through your insurance). However, you wouldn't incur that cost on Health Fair Connections' (HFC) platform. In over 600+ health fairs, we haven't seen the typical health fair vendor charge the company a fee, and if they would like to charge, they're no...
A vendor said he was charged, and charged unjustly.
Posted on Sunday November 13 2016
First of all, Health Fair Connections (HFC) doesn't charge vendors to attend your health fair OR for booth spaces at your health fair. HFC give vendors the ability to show up on your list of interested vendors as a premium ad or a free ad (keyword, ad as it implies they're advertising). In order to pay for a premium ad, a vendor must select that option, then go through 4 steps, then enter their credit card information... So, if a vendor says they don't know why they charged, or was charged a booth space, or was charged to attend your health fair - they're not being honest with you, so be ca...
How Do I Back Out Registered Health Fair Vendors & Exhibitors?
Posted on Sunday November 13 2016
Every now and then, you might make a mistake and select the wrong vendor or accidentally overbook. No worries! HR, benefits, and other health fair organizers always have full control over the vendors & exhibitors in their health fair when using HFC's platform. So with that being said, below are the few easy steps to back out any vendor registered for your health fair. 1. Head to the Registered tab in your Vendors section.2. Find the vendor you want to remove and select "Back Out Vendor"3. Enter your reason for backing out the vendor and click "CANCEL REGISTRATION"(please note: the messa...
How Do I Select Vendors / Exhibitors For My Health Fair??
Posted on Friday November 11 2016
Once you list your health fair on HFC's platform, vendors & exhibitors are notified within a 25-mile radius of your health fair and are informed of the opportunity to join your interested vendor list, hoping you'll select them to attend your health fair.Vendors will then go through the vetting process (check out this post: How Does HFC Vet Vendors & Exhibitors?) to join your interested list. The only thing left is for you to review them and "online shop" for your health fair vendors! See where you can do this from your dashboard below: So, here are the three actions you can take for...
No shows
Posted on Friday November 11 2016
Health Fair Connections' (HFC's) platform does a lot behind the scenes that you don't see :-) If you want to read more, click here: https://app.healthfairconnections.com/help/host/hfc-support/hfc-behind-the-scenes HFC will email all registered vendors at least 3 times asking them to click a button to confirm their attendance in the health fair. If a vendor has yet to confirm their attendance, vendors will then be sent a text message asking them to confirm their attendance.HFC also warns vendors they’ll receive a $50 no show fee if they don’t cancel within 15 days (we've added 5 days from wh...
How Does HFC Vet Health Fair Vendors & Exhibitors?
Posted on Friday November 11 2016
Health Fair Connections (HFC) has ramped up its parameters and hurdles before vendors can access your health fair interested listOnce you list your health fair on Health Fair Connections (HFC), the vendors in HFC's ecosystem that are in a 25-mile radius of your location will be notified about your event and are then able to join your interested list for your review. For vendors we reach out to that are not yet vendors with HFC, they have to create a profile before they even see all your health fair details or before they can join your interested list. Not only that, they agree to a code of ...